CRE maintenance automation that recommends the best move—then drafts and executes it.
Planisphere ingests maintenance requests, pulls the lease + property history, layers in tenant/market/financial context, and outputs one recommended course of action (with alternatives underneath). It's built to handle the “gray area” decisions that typically escalate to senior management.
Recommendation: Landlord funds repair contingent on early renewal + 3% rent step-up. Tenant is strong operator (A-credit), lease expires April. Draft renewal memo today.
Est. cost $2,400 · Renewal value $18K/yr · ROI 7.5x
Recommendation: Tenant responsibility per §4.2 (fixtures). Coordinate vendor access; require tenant payment authorization before dispatch. Prior similar repair in 2023 was tenant-funded.
Est. cost $8,200 · Renewal value $24K/yr · ROI 2.9x
Recommendation: Waive 15% for Meridian Health & Coastal Law (both renewal-adjacent). Collect full $4,200 from DataCore (2 yrs remaining, no leverage). Net collection: $10,540.
Est. cost $12,400 · Renewal value $52K/yr · ROI 4.2x
Recommendation: Approve full membrane replacement. Cumulative patch repairs ($9,200) exceed 60% of replacement cost. Warranty: 15 years. Recommend 3 bids; prior vendor (AAA Roofing) performed last repair.
Est. cost $14,500 · Renewal value $31K/yr · ROI 2.1x
The point: pick a direction, not just open a ticket
Planisphere is designed to answer: “What should we do here?”—especially when responsibility, renewals, and economics collide.
01
Primary recommendation
What Planisphere thinks you should do
02
Reasoning you can defend
Lease evidence + context + assumptions
03
Ready-to-send drafts
Tenant email, vendor outreach, agreements
01
Primary recommendation
What Planisphere thinks you should do
02
Reasoning you can defend
Lease evidence + context + assumptions
03
Ready-to-send drafts
Tenant email, vendor outreach, agreements
What Planisphere analyzes for every “gray area” request
Inputs Planisphere pulls automatically:
Lease + amendments
Responsibility, PM obligations, caps/exclusions
Work order history
Recurrence, prior fixes, downtime, costs
Current request
Scope, photos, urgency, impacted area
Tenant health
Operator strength indicators you configure
Market posture
Submarket vacancy, rate context
Financial opportunity
Repair cost vs renewal upside; NOI impact
Outputs
Recommended Action
Output: one recommended course of action
Click “Evaluate” and get a recommendation with reasoning and alternatives.
Landlord funds repair contingent on early renewal + rent step-up
Est. Cost
$2,400
Renewal Value
$18K/yr
ROI
7.5x
Tenant Health
Strong
Why this recommendation
•Lease clause §4.2 assigns HVAC maintenance to landlord
•Recurrence: 3rd HVAC issue in 18 months; prior fixes totaled $1,800
•Context: Strong operator, 4 months to renewal, submarket vacancy 8.2%
Alternatives
Treat as tenant responsibility; coordinate vendor only
Lower cost, potential tenant friction
Est. Cost
$0
Renewal Value
$18K/yr
ROI
∞
Considerations
•Lease §4.2 interpretation could support tenant responsibility for this specific component
•Prior tenant in this suite paid for similar repair in 2019
•Risk: tenant may push back; could affect renewal negotiations
Approve full replacement; tie to renewal structure
$8,200 cost. Stronger long-term fix.
Est. Cost
$8,200
Renewal Value
$18K/yr
ROI
2.2x
Considerations
•Full unit replacement eliminates recurring issue permanently
•15-year warranty on new equipment
•Can tie capex to 5-year renewal commitment with 3% annual escalations
Drafts included
Planisphere generates ready-to-send drafts tailored to the chosen path.
Tenant Email
To: Sarah Chen · Meridian Health
HVAC Repair + Early Renewal Discussion
Dear Sarah,
We've completed our review of the HVAC issue in Suite 340. Given your upcoming lease renewal in September and Meridian's strong tenancy, we'd like to propose covering the repair cost in exchange for an early renewal discussion...
Vendor Outreach
To: Mike Torres · Comfort Air Solutions
Bid Request — HVAC Compressor, Suite 340
Hi Mike,
We need a bid for HVAC compressor repair at 1200 Commerce Dr, Suite 340. This is a 5-ton Carrier unit, approx. 8 years old. Building access M–F, 7am–6pm. Please include parts, labor, and timeline...
Agreement
To: Sarah Chen · Meridian Health
Early Renewal Agreement — Suite 340
EARLY RENEWAL MEMO
Tenant: Meridian Health Partners, LLC
Current rent: $28.50/SF NNN
Proposed: $29.75/SF NNN (+4.4%)
Term: 60 months
Vendor sourcing + bid analysis
Planisphere recommends vendors from property history, pulls from your directory by market, and compares bids for reasonableness.
| Vendor | Price | Timeline |
|---|---|---|
| Comfort Air Solutions | $2,400 | 2 days |
| AirFlow Pro | $1,850 | 4 days |
| Metro Mechanical | $2,650 | 1 day |
TICAM & billing strategy
When TICAM reconciliations or billbacks create friction, Planisphere recommends a posture: collect now, offer a payment plan, waive a portion to secure renewal, or trade for term/rent adjustment.
Example recommendation
Recommended posture
Waive 20% ($1,684) contingent on early renewal commitment. Remaining $6,736 due at signing.
Tenant credit strong · Renewal value exceeds waiver by 8x
The interface: a “gray area” dashboard
Planisphere surfaces the items that deserve judgment: responsibility uncertainty, high-dollar items, recurring issues, renewal-adjacent tenants, multi-tenant ambiguity. One click runs the full evaluation and generates the recommendation.
Recommendation: Landlord funds repair contingent on early renewal + 3% rent step-up. Tenant is strong operator (A-credit), lease expires April. Draft renewal memo today.
Est. cost $2,400 · Renewal value $18K/yr · ROI 7.5x
Recommendation: Tenant responsibility per §4.2 (fixtures). Coordinate vendor access; require tenant payment authorization before dispatch. Prior similar repair in 2023 was tenant-funded.
Est. cost $8,200 · Renewal value $24K/yr · ROI 2.9x
Recommendation: Waive 15% for Meridian Health & Coastal Law (both renewal-adjacent). Collect full $4,200 from DataCore (2 yrs remaining, no leverage). Net collection: $10,540.
Est. cost $12,400 · Renewal value $52K/yr · ROI 4.2x
Recommendation: Approve full membrane replacement. Cumulative patch repairs ($9,200) exceed 60% of replacement cost. Warranty: 15 years. Recommend 3 bids; prior vendor (AAA Roofing) performed last repair.
Est. cost $14,500 · Renewal value $31K/yr · ROI 2.1x
Integrations
Pragmatic by design. Connect your existing systems without ripping and replacing.
Microsoft 365 · Gmail
Property systems
Full compatibility with AppFolio and other property management systems
Lease retrieval
ShareFile · OneDrive · Google Drive (folder conventions) or upload-on-demand
Work Order (PMS) → Planisphere → Recommendation Pack → Email drafts + Vendor bids + Closeout notes
Planisphere doesn't just automate maintenance
It recommends the move your asset team would make—faster, consistently, and with documentation.
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